Who are we?

You will have the opportunity to be part of an existing real estate business, grounded in the fundamentals of the Millionaire Real Estate Agent Models and Keller Williams Culture by helping build and grow to the next level and beyond.

Who are we looking for?

The Executive Assistant is an individual who is willing and able to earn the right to be an Assistant Executive. This person relishes the opportunity to build, implement, and manage multiple systems with minimal supervision. The Executive Assistant is deeply committed to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication. This person has immense focus and can do one thing for a long time without getting distracted. This individual's overriding marker of his/her behaviour is persistence and stability.

An Executive Assistant is deeply committed to supporting the lead agent in achieving greater and greater levels of success, and to growing his/her own skills and developing into a supportive leader within the team. As the success of the team grows, this individual will be responsible for hiring, training, and leading additional team members to ensure all administrative tasks of the lead agent’s business continue to be completed to high standards with maximum efficiency.

What will you do?

  • Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support

  • Responsible for all financial systems, including maintaining the books, paying the bills, handling payroll, assuring the collection of commissions, maintaining the budget, and generating financial reports

  • Oversee all contracts through closing

  • Create and maintain an operations manual that documents all systems and standards

  • Coordinate the purchase, installation, and maintenance of all office equipment

  • Be the first point of contact in handling customer inquiries or complaints

  • Keep the lead agent informed regarding any problems or issues that need to be handled

  • Responsible for hiring, training, consulting, and holding accountable all additional administrative team members

Essential duties and responsibilities

  • System development, implementation, and management

  • Information management

  • Oversight of contracts through closing

  • Customer/vendor relations


  • Strong written and verbal communication skills

  • Exceptional organizational and project management abilities

  • Great ability to focus

  • Concerned about doing things the right way

  • Calm under pressure

  • Learning based

  • Service-based attitude

  • Proven ability to succeed

  • Bachelor’s degree preferred

  • Real estate license preferred

  • 3 – 5 years of administrative experience

Job Type: Full-time

Job Location:

Required education:

  • Bachelor's degree preferred


Submit a cover letter, resume, and a copy of your results to the DISC Assessment (can be taken at: to the following email address: In the subject line please write the following: "Executive Assistant, Dave Halpern Real Estate Group"